Calendar: Occupancy and Property Events
The Calendar view is a month-by-month view of everything happening across your portfolio — guest check-ins and check-outs, insurance and policy renewal dates, and maintenance windows, all in one place.
Navigate to Calendar from the sidebar.
What Appears on the Calendar
| Event type | Source | Color/indicator |
|---|---|---|
| Check-in | STR booking transactions with a check-in date | Guest name + “In” label |
| Check-out | STR booking transactions with a check-out date | Guest name + “Out” label |
| Insurance renewal | ObligationPolicy renewal dates (type: insurance) | Policy name |
| Maintenance window | Maintenance requests (scheduled date if set) | Request title |
Events are automatically populated from your existing transaction and obligation data — no separate calendar entry needed. Record a booking with a check-in date and it appears on the calendar on that day.
The Calendar only shows events for data already in your account. If a check-in doesn’t appear, confirm the booking transaction has a check-in date filled in. Go to Money → find the booking → Edit → add the check-in date.
Viewing by Property
The Calendar defaults to showing all properties. To narrow to a specific property:
- Use the property filter at the top of the calendar
- Select the property name from the dropdown
- The view updates to show only events for that property’s units and obligations
This is the same calendar component embedded in the Bookings tab inside each property’s detail view (Portfolio → [property] → Calendar tab), but with portfolio-wide visibility.
Using the Calendar for Planning
Before a check-in:
- Confirm the guest’s arrival date appears correctly
- Use the day view to spot back-to-back bookings (check-out on the same day as next check-in)
For obligation renewals:
- Insurance renewal dates appear so you can plan premium payments in advance
- Cross-check against the Action Items in the Today view
For maintenance scheduling:
- See if a maintenance window conflicts with a guest stay before scheduling a vendor visit
Frequently Asked Questions
Why don’t my long-term tenant rent payments appear on the calendar?
Long-term rent transactions don’t have check-in/check-out dates — they’re monthly cash flows, not occupancy events. LTR income appears in the Money ledger and reports but not the occupancy calendar.
Can I add events to the calendar directly?
The calendar is view-only — it reflects data from your transactions and obligations. To add an event, create the underlying record: a booking transaction (for check-in/check-out events), an obligation policy (for renewal dates), or a maintenance request.
Does the calendar show multiple properties at once?
Yes — the default view shows all properties. Use the property filter to narrow the view.