Units & Lease Types
Each unit has a lease type that controls which features appear. Set it when you create the unit — you can change it later without affecting historical data.
Adding a unit
From the property detail page, click Add unit.
| Field | Notes |
|---|---|
| Unit name | A useful label: “Unit 1”, “Front apt”, “Ocean View Suite”, “Apt 2B” |
| Lease type | Short-term or Long-term |
| Bedrooms | Optional — for your records |
| Bathrooms | Optional — for your records |
| Square footage | Optional — appears in reports |
| Notes | Internal notes about the unit |
Lease types
Short-term
Short-term is for vacation rentals, Airbnb, VRBO, and any property rented by the night or week.
Features enabled for short-term units:
| Feature | Description |
|---|---|
| Booking platform | Record which platform the booking came from (Airbnb, VRBO, Direct, Booking.com, HomeAway, Other) |
| Check-in date | When the guest arrives |
| Check-out date | When the guest departs |
| Guest name | For your records and the Today check-in list |
| Guest Welcome packet | Auto-generated with WiFi, door code, house rules, and local info |
| Platform income filter | Filter Money view by booking source |
Short-term check-ins appear in the Today view on the day of arrival.
Changing lease type
You can change a unit’s lease type at any time from the unit detail page.
What changes: The features shown for that unit going forward.
What doesn’t change: Existing transactions. Historical credits with check-in/out dates remain as-is. Historical credits without booking fields remain as-is. Nothing is recategorized.
Deactivating a unit
You cannot delete a unit that has transactions — the financial history must stay intact.
To stop a unit from counting toward your billing plan without losing its history:
- Mark the property as Off Market or Sold
- This deactivates all units on that property
- They no longer count toward your plan’s unit limit
You can reactivate at any time by changing the property status back to Active.
Guest Welcome packet
For short-term units, Estavo generates a Guest Welcome packet you can share with arriving guests.
The packet includes:
- Property address and directions
- WiFi network name and password
- Door code or lockbox combination
- Check-in and check-out instructions
- House rules
- Emergency contact
- Local recommendations (optional — you add these)
Access the packet from the unit detail page → Guest Welcome → Preview / Share link.
The share link is time-limited and doesn’t require the guest to have an Estavo account.
See Access Credentials for how WiFi passwords and door codes are stored and revealed.